Question 1

What's the difference between a planner and coordinator?

Accepted Answer

A planner helps you design and organize your event from the ground up — selecting vendors, creating timelines, and shaping the overall experience. A coordinator steps in closer to the event date to execute the plan you've already made, managing logistics and ensuring everything runs smoothly on the day.

Question 2

When should I book?

Accepted Answer

For full-service planning, we recommend booking 8–12 months in advance, especially during peak seasons. For coordination services, 2–4 months ahead is usually ideal. The earlier you reach out, the more options we can secure for you.

Question 3

Do you travel?

Accepted Answer

Yes. Our team plans and coordinates events across the country and internationally. Travel fees vary based on location and are discussed during your initial consultation.

Question 4

Do you attend rehearsal?

Accepted Answer

Absolutely. For weddings and complex events, we attend and run the rehearsal to ensure everyone knows their role and the timeline is clear. This is included in our coordination and full-planning packages.

Question 5

How many coordinators are included?

Accepted Answer

Every event receives at least one dedicated lead coordinator. Depending on guest count and event complexity, we may assign an assistant coordinator or a full team at no extra charge. We'll recommend the right setup during our planning call.

Question 6

What if my venue already has a coordinator?

Accepted Answer

Venue coordinators are great — they know the space. Our role is different: we work for you, not the venue. We manage all vendors, your personal timeline, and every detail so nothing falls through the cracks. We collaborate seamlessly with venue staff.

Question 7

How does the AI planner work?

Accepted Answer

Share a quick brief — event type, guest count, vibe, budget, and dates — and our AI generates a tailored plan in minutes: venue and vendor shortlists, a draft timeline, and a recommended budget allocation. From there, you and your team refine everything with the help of our planners.

Question 8

Can I invite my team?

Accepted Answer

Yes. Invite colleagues and co-planners into the same event workspace to collaborate on details, share notes, assign tasks, and keep approvals in one place — no more scattered email threads or spreadsheets.

Question 9

What kinds of events can you plan?

Accepted Answer

We specialize in corporate events of all shapes and sizes: offsites and retreats, conferences and summits, client dinners, product launches, holiday parties, and milestone celebrations. If it's a gathering that matters to your business, we can plan it.

Frequently asked questions

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